In addition to searching the local Mosaic database, your organisation may have external system search enabled. This allows Mosaic to query systems like PDS (NHS Personal Demographics Service) or SEEMIS (Scottish schools management system) as part of a person search. Results from external systems are combined with local results to give you a more complete picture.
📌 Note: External system search is only available if your organisation has enabled it. If you do not see external search options, this feature is not currently active for you.
Stricter search criteria
When external system search is enabled, the search criteria become stricter. You must provide all of the following:
Last name.
Date of birth.
Post code.
⚠️ Important: If any of these three fields are missing, the search will not proceed and a validation error is displayed. This ensures enough information is available for the external system to return accurate results.
Search using external systems
Open the person search screen.
Enter the Last name, Date of birth, and Post code (all three are required).
Optionally, add further criteria to narrow results.
Click Search.
Mosaic searches both the local database and any enabled external systems.
Results from all sources are combined and displayed together.
Select a person to view their details.
Available external systems
The following external system integrations may be available, depending on your organisations configuration:
System | Description |
PDS | NHS Personal Demographics Service — searches for person records held by the NHS. |
SEEMIS | Scottish schools management system — searches for pupil records. |
📌 Note: Your organisation may have one, both, or neither of these integrations enabled. Contact your system administrator if you are unsure which external systems are available.